Operations Executive (Payments & Invoicing)

1-Year Contract

Location: Promenade MRT

About the Role

We are looking for a detail-oriented and dependable Operations Executive (Payments & Invoicing) to join our client team. You will play an important role in managing the transactional financial cycle, including sales invoicing and outgoing payments, while working closely with our Trade Operations and Finance & Accounting teams.

This role is ideal for someone who is highly organised, comfortable working with numbers and data, and able to thrive in a fast-paced, multicultural trading environment.

Key Responsibilities

Payments & Invoicing

• Prepare and issue accurate sales invoices, recurring bills, and debit/credit notes daily through the in-house trading system.
• Raise Disbursement Instructions through the in-house trading system to facilitate outbound payments via TT remittance.
• Ensure payments and invoicing entries are completed accurately and on a timely basis.
• Manage both sides of the transactional cycle, from sales invoicing to outgoing vendor/commercial counterparty payments.

Records & Documentation

• Maintain accurate and organised digital and physical filing systems for billing documents, receipts, and credit/debit notes.
• Ensure documentation is complete and readily available to support month-end closing and audit requirements.
• Retrieve shipment files and perform e-filing where required.

Cross-Functional Coordination

• Work closely with Trade Operations Specialists and the Finance & Accounting team to clarify payment and invoicing details.
• Identify and resolve documentation or data-entry discrepancies promptly.
• Support Operations Managers with accurate system entries and data required for month-end reporting.

Additional Responsibilities & Learning Opportunities

• Support ad-hoc tasks, reports, assignments, and projects as assigned by managers or supervisors.
• Upon successful integration into the role, there may be opportunities for hands-on learning of the Letter of Credit (LC) instrument lifecycle, an important financial banking instrument used in international trading.
• Expanded responsibilities may include reviewing LC instruments and supporting LC documentation preparation for banking negotiations.

Requirements & Experience

• Entry-level candidates are welcome to apply.
• 1–2 years of relevant experience in transactional finance, logistics operations, invoicing, payments, or a similar role will be an advantage.
• Experience in trading or logistics is an added advantage.
• Strong attention to detail, particularly when handling financial figures and high-volume data entry.
• Comfortable working across different systems and adapting to varying data-entry processes.

Skills & Competencies

• Excellent written and verbal communication skills.
• Quick learner with the ability to work effectively in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Energetic, self-motivated, and dependable with a strong work ethic.
• Able to manage high volumes of work while maintaining a high level of accuracy.
• Strong organisational and time-management skills.
• Adaptable and comfortable working in a flexible, multicultural environment.

We regret to inform that only shortlisted candidates will be notified.

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• PERSOL Singapore Pte Ltd
• RCB No. 200007268E
• EA License No. 01C4394
• Reg. R25159218 (Teoh Ying Ying)