Receptionist & Office Administrator

Role Overview

We are a multi-billion-dollar hedge fund and asset manager seeking a professional, dependable, and service-oriented Receptionist &Office Administrator. The role manages reception, supports daily officeoperations, and provides administrative assistance. Depending on business needs and performance, thesuccessful candidate may also support selected client service activities.

Key Responsibilities

• Manage reception: welcome and registervisitors, escort guests, offer refreshments, answer calls, and keep the receptionarea presentable.

• Act as the first point of contact forinvestors, business partners, vendors, and prospective clients; coordinatevisitor access, security passes, deliveries, and building-management requests.

• Maintain meeting rooms, common areas, and thepantry, with adequate stationery, IT equipment, and pantry supplies.

• Manage service providers, verify invoices,and maintain vendor files, service contracts, office records, and assetregisters.

• Provide administrative support for meetings,filing, scanning, correspondence, couriers, expenses, and confidentialdocuments.

• Coordinate travel, reservations, officeevents, team lunches, and year-end functions.

• Support HR administration, includingonboarding and offboarding, visitor logs, access cards, and NDA records.

• Depending on business needs and performance,support client service activities, including client visits, contact records,standard materials, appropriate greetings or gifts, and routing enquiries tothe relevant team.

Required Qualifications & Experience

• Diploma, Higher Nitec, or equivalent inBusiness Administration, Hospitality, Secretarial Studies, or a related field.

• At least two years’ experience in reception,office administration, hospitality, or a similar support role; financial orprofessional services experience is preferred.

• Strong written and spoken English and Mandarin;other relevant languages are an advantage.

• Proficient in Microsoft Office andcomfortable using standard scheduling and communication systems.

Personal Attributes

• Professional, courteous, andservice-oriented.

• Organised, detail-oriented, and discreet.

• Proactive, dependable, and composed.

Compensation & Benefits

• Competitive salary based on experience.

• Discretionary annual performance bonus.

• Comprehensive medical and dental insurance.

• Annual leave and statutory benefits inaccordance with local requirements.