Administrative Project Coordinator (12 mths)

Join a global mining and resources leader as an Administrative Project Coordinator on a high-impact 12-month contract based in Central. You'll play a key role in a modern ERP transformation program, providing essential project administration and coordination support across diverse regional teams - from workshop logistics to stakeholder follow-up, helping keep a major change initiative running smoothly.

• Be part of a high-profile transformation programme spanning multiple regions, offering you valuable international exposure and the chance to work alongside knowledgeable professionals from around the world.
• Enjoy flexible working opportunities and supportive leadership that encourages personal development, training, and knowledge sharing within a communal team environment.
• Contribute directly to effective project delivery by coordinating key activities, workshops, meetings, travel logistics, and stakeholder communications in a nurturing and inclusive workplace.

What you'll do

As an Administrative Project Coordinator you will play a pivotal role in supporting the successful delivery of a modern ERP transformation programme. Your daily responsibilities will involve collaborating closely with regional teams across to coordinate workshops, meetings, travel logistics, document management and stakeholder communications. You will be responsible for maintaining accurate records such as trackers and action logs while ensuring all administrative requests are handled promptly. By facilitating smooth communication between facilitators, participants and delivery partners you will help create an environment where every team member feels supported. Your proactive approach will enable you to anticipate needs before they arise—whether it’s preparing meeting materials or assisting with expense-related administration. Success in this role means being responsive to changing priorities while consistently delivering dependable support that keeps the programme moving forward.

• Support to track/chase deliverables and activities required to meet to timelines of the program

• Provide day-to-day project administration and coordination support to programme teams, ensuring all activities are organised and delivered efficiently.
• Coordinate project activities across regional teams including workshops, working sessions, stakeholder meetings, team sessions & trainings, and programme events to foster collaboration.
• Maintain local and regional project trackers, action logs, contact lists, meeting records, and other working documents with meticulous attention to detail.
• Support follow-up on actions, decisions, and information requests across regional project teams by connecting stakeholders and tracking progress.
• Help teams adhere to agreed project processes, governance requirements, and ways of working by sharing information and guiding compliance.
• Coordinate logistics for workshops and other programme activities such as room bookings, invitations, attendance tracking, catering arrangements, technology set-up, and workshop materials.
• Assist with preparing, formatting, and distributing meeting packs, presentations, agendas, pre-read materials, and follow-up notes for seamless session execution.
• Support coordination between facilitators, participants, regional teams, and delivery partners to ensure sessions run smoothly in an inclusive manner.
• Coordinate travel requirements for regional teams and visiting programme stakeholders including itinerary support, accommodation coordination, and related administration tasks.
• Act as a point of coordination for regional project administration queries by directing requests to appropriate team members or process owners.

What you bring

The ideal Administrative Project Coordinator brings proven experience in supporting projects or programmes within corporate settings—especially those involving transformation or operational change. Your strong organisational skills empower you to juggle multiple tasks without losing sight of important details. You are comfortable using Microsoft 365 tools for managing documents and communications across distributed teams. Your interpersonal abilities shine through clear written and verbal communication; you know how to nurture relationships with stakeholders from various backgrounds. You demonstrate practical judgement when navigating confidential matters or responding proactively to administrative requests. Previous involvement in large-scale programmes gives you insight into the nuances of change management while familiarity with governance processes adds further value. Above all your dependability ensures that every aspect of project coordination is handled thoughtfully so others can focus on their core responsibilities.

• Experience in project administration or programme coordination within a corporate or transformation environment is highly desirable for this role.
• Strong organisational skills paired with excellent time management abilities allow you to coordinate multiple activities and deadlines effectively.
• Proven experience supporting workshops, meetings logistics, travel arrangements and stakeholder coordination demonstrates your commitment to teamwork.
• Meticulous attention to detail ensures accurate maintenance of records such as trackers and documentation throughout the project lifecycle.
• Good working knowledge of Microsoft 365 tools including Outlook, Teams, SharePoint, PowerPoint and Excel enables you to manage digital workflows efficiently.
• Clear written and verbal communication skills help you build trust with colleagues across different regions.
• Ability to work autonomously within agreed processes while escalating issues when required shows your reliability in handling sensitive matters.
• Practical judgement combined with confidentiality reflects your service-oriented approach towards both internal teams and external partners.
• Experience supporting large transformation programmes or operational change initiatives is highly regarded as it brings valuable insight into complex environments.
• Familiarity with project governance processes or previous exposure to similar industry practices would be advantageous but not mandatory.

What sets this company apart

This organisation stands out for its commitment to fostering an inclusive culture where every team member is encouraged to share ideas openly. Flexible working opportunities are offered so you can balance professional growth with personal wellbeing. Supportive leadership ensures that training opportunities are available—helping you expand your skillset while building lasting connections within a global network. The company values collaboration above all else; whether you're coordinating logistics or facilitating communication between stakeholders you'll find yourself surrounded by colleagues who genuinely care about each other's success. With access to international projects spanning Montreal and Singapore you'll gain exposure that broadens your perspective while contributing meaningfully to transformative initiatives. The workplace is designed for people who appreciate communal achievement over individual competition making it an ideal environment for those who thrive on teamwork empathy and shared goals.

What's next

If you feel ready to make a positive impact as an Administrative Project Coordinator within a supportive global team - Apply today by clicking on the link provided.

Do note that we will only be in touch if your application is shortlisted.

Robert Walters (Singapore) Pte Ltd

ROC No.: 199706961E | EA Licence No.: 03C5451

EA Registration No.: R1984357 Nikki Samantha Yeo