HR Executive

We are looking for a dedicated and experienced HR Executive to join our HR team and support the full spectrum of HR and manpower operations for our security officers and corporate employees.

Key Responsibilities

HR & Employee Administration

• Manage employee records, personnel files, leave, attendance and medical records.
• Prepare employment contracts, confirmation letters, warning letters, termination letters and other HR correspondence.
• Handle employee enquiries and provide timely HR support.
• Maintain accurate and up-to-date HR records and manpower reports.
• Ensure proper documentation and filing in accordance with company policies.

Recruitment & Onboarding

• Manage recruitment activities for Security Officers, Senior Security Officers and other operational positions.
• Coordinate interviews, selection, onboarding and deployment of new employees.
• Prepare employment documentation and onboarding materials.
• Coordinate with Operations on manpower requirements and deployment needs.
• Monitor recruitment requirements for new sites and replacement manpower.

MOM / Work Pass Administration

• Handle Work Permit and S Pass applications, renewals, transfers, cancellations and related matters.
• Monitor work pass expiry dates and ensure timely renewal or cancellation.
• Liaise with MOM and relevant agencies on work pass and employment matters.
• Maintain proper records of foreign workers and work pass documentation.
• Assist with compliance requirements relating to foreign employees.

Security Industry Compliance

• Assist with PLRD-related requirements and documentation.
• Maintain records relating to security officers' licences, training and certifications.
• Monitor training and licence requirements, including rank upgrades and mandatory courses.
• Support compliance with applicable security industry requirements and company SOPs.

Payroll & Attendance

• Verify attendance, overtime, allowances, deductions, leave and other payroll-related information.
• Work closely with Payroll and Operations to ensure accurate monthly payroll processing.
• Monitor absenteeism, MC, AWOL, lateness and other attendance matters.
• Follow up with employees and Operations on attendance discrepancies.

Employee Relations & Discipline

• Assist with disciplinary investigations, counselling and formal inquiries.
• Prepare relevant documentation for misconduct, absenteeism, lateness and other employment matters.
• Assist in handling employee grievances and workplace issues.
• Ensure proper documentation and follow-up on disciplinary cases.

Training & Development

• Coordinate mandatory training and refresher courses for security officers.
• Monitor course completion and certification expiry dates.
• Liaise with training providers and employees on course arrangements.
• Maintain updated training records.

Requirements

• Diploma/Degree in Human Resources, Business Administration or a related discipline.
• Minimum 2 years of relevant HR experience in Singapore.
• Experience in the security services industry will be an advantage.
• Familiarity with MOM, Work Permit, S Pass and PLRD matters preferred.
• Good knowledge of Singapore employment practices.
• Proficient in Microsoft Office, especially Excel and Word.
• Good communication and interpersonal skills.
• Strong organisational skills and attention to detail.
• Able to handle confidential information with discretion.
• Able to work independently and manage multiple HR matters simultaneously.
• Comfortable working with a large operational workforce.

Working Environment

This role is suitable for an HR professional who enjoys a hands-on HR environment, working closely with Operations, Payroll and Management to support a large team of security officers.

Salary: Negotiable based on experience and qualifications

Employment Type: Full-Time

Location: Singapore

Interested candidates are invited to submit their updated CV, expected salary and availability.

Only shortlisted candidates will be contacted.