ACCOUNTS ASSISTANT

Key Responsibilities

An Accounts Assistant supports the finance and accounting department by handling day-to-day accounting and administrative tasks.

Accounts Payable (AP)

• Process supplier invoices and ensure accuracy of supporting documents.
• Prepare payment vouchers and process payments to suppliers.
• Reconcile supplier statements and resolve discrepancies.
• Monitor payment schedules to avoid overdue charges.

Accounts Receivable (AR)

• Generate sales invoices and debit/credit notes.
• Record customer payments and issue receipts.
• Monitor outstanding accounts and follow up on collections.
• Maintain accurate customer account records.

Banking & Cash Management

• Perform monthly bank reconciliations.
• Monitor daily cash flow and bank balances.
• Handle petty cash and maintain supporting documentation.
• Prepare cash flow updates for management when required.

Accounting & Bookkeeping

• Record daily financial transactions in ABSS(MYOB) accounting software.
• Prepare journal entries and account schedules.
• Maintain general ledger and supporting records.
• Ensure proper filing and documentation of financial records.

Month-End Closing Support

• Assist in monthly account closing activities.
• Prepare schedules for accruals, prepayments, and fixed assets.
• Support preparation of management accounts and financial reports.
• Verify balances and investigate any discrepancies.
• Prepare employee reimbursement and claims documentation.

Audit and Compliance Support

• Prepare documents required for internal and external audits.
• Ensure accounting procedures comply with company policies.
• Assist in tax-related documentation and submissions.

Administrative Support

• Liaise with customers, suppliers, banks, and government agencies.
• Handle finance-related correspondence and enquiries.
• Support management with ad-hoc administrative and finance tasks.

Requirements

• Diploma/Certificate in Accounting, Finance, or related field.
• 1-3 years of accounting or bookkeeping experience.
• Familiarity with ABSS (MYOB) accounting software.
• Proficient in Microsoft Excel and Microsoft Office.
• Good attention to detail and accuracy.
• Good communication and problem-solving skills.
• Strong organizational and time-management skills.
• Ability to work independently in a fast-paced SME environment.