Associate, Business Management & Executive Support

Associate, Business Management & Executive Support

• Support business growth initiatives, including activities aimed at increasing assets under management (AUM) and revenue.
• Prepare and develop marketing, business development and presentation materials for external engagements, and coordinate with internal stakeholders to obtain the necessary approvals.
• Gather and consolidate relevant market and industry information to support product positioning relative to peers.
• Support engagement and coordination with business partners, distributors, overseas partners and other external stakeholders.
• Assist in the planning, coordination and execution of educational, promotional and client engagement activities, including seminars, client events and other business initiatives.
• Support the preparation of responses to external enquiries, including media-related enquiries where required.
• Provide secretarial and administrative support to the Chief Marketing Officer and day-to-day administrative support to the Business Development team.
• Prepare and consolidate monthly reports, management updates, presentation materials and documents for business meetings.
• Coordinate meetings, including calendar management, scheduling, meeting invitations, logistics arrangements and meeting set-up.
• Coordinate business travel arrangements, including flight and accommodation bookings, pre-trip requirements and post-trip expense claims.
• Prepare and submit required travel reports to Regulatory Compliance and process other business-related claims, including transport and entertainment expenses.
• Support internal reporting, administrative processes and initiatives to improve team efficiency.
• Assist with division events, projects and other ad hoc assignments as required.

• Diploma or equivalent qualification.
• At least five years of relevant administrative, secretarial or business support experience, preferably within the financial services industry.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
• Experience in calendar and meeting management, including scheduling meetings, sending invitations, coordinating logistics and booking meeting rooms.
• Able to support general finance administration, including expense claims, invoices, purchase requests and related documentation.
• Good written and verbal communication skills.
• Strong coordination and interpersonal skills, with the ability to work effectively with internal stakeholders and external parties, including clients, business partners and vendors.
• Strong organisational and time management skills, with the ability to prioritise and manage multiple responsibilities effectively.
• Able to exercise discretion and maintain confidentiality when handling sensitive information.
• Reliable, proactive and able to work independently.
• Good problem-solving skills, attention to detail and ability to follow through on tasks to completion.

Other Information

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Please be informed that only shortlisted candidates will be notified.