ADMINISTRATIVE ASSISTANT
ALPHA MANPOWER PTE. LTD.
Administrative Assistant
DAILY ROLE
1 ATTENDANCE LIST
Attendance check & update incompany group.
2 SITE VENUES
Arrange site locations &update in company group.
3 WORKERS CHECK IN/OUT
Keep track of workers checkin/out. Recording of O.T.
WEEKLY ROLE
1 ORDER OF MATERIALS
· Ad-hoc of ordering raw materials.
2 EDM BLASTING
· Blasting of EDM & marketing.
3 FRIDAY PAYMENT
· Salary to Freelance workers + vendors payment +petty cash
4 IG BLASTING
· Tues & Fri video content blasting in Instagram.
5 DUTY ROOSTER
· Ensure cleanliness of the office premises
6 TOOLBOX MEETING
· Ensure weekly reminding of safety at work.
MONTHLY ROLES
1 BOOK-KEEPING
Recording & Issue payment vouchers.
Compile of all payments require.
Issue vouchers and track projects costing.
Scanning of payment vouchers for GST.
2 BANK CONSOLIDATION
· Recording of monthly bank consolidation.
3 HR RELATED
· Attend to workers well-being.
· Ensure workers request is attended.
· Purchase of air tickets for workers.
· Keep track of work permit on workers.
· Renewal of worker permits.
· Renewal of CoreTrade for workers.
· Application of new workers.
· Monitor Leave & Rest days.
· Company inventory.
4 INSURANCE RELATED / ROAD TAX ETC
· Keep track of vehicles road tax.
· Renewal of yearly company insurance.
· Purchase of insurance for Projects.
· Purchase of PCP insurance for workers.
5 LICENSE RENEWAL
· Yearly Renewal HDB License.
· Yearly Renewal SCAL License.
6 HDB APPLICATION
· Application of hdb works for projects.
7 QUOTATIONS
· Issue of quotations to Homeowners / ID firms /main con comp
8 INVOICING
· Issue of Invoices to clients.
9 PROCUREMENT
· Source & find new materials for projects.
· Enquiry for material costs.
· Request for samples.
· Sourcing & Purchasing of hardware from China.
· Talking to, coordinating with, and tracking of shipments with, our suppliers in China
10. REQUIRMENTS
Knowledge of computer usage, preferably,accounting, Instagram Facebook marketing.
Knowledge of Microsoft Excel and Word.
Meticulous
Speak, Read and Write mandarin to speak and text with our suppliers in China.
10. WORKING DAYS
· 5.5 days on alternative week
· 1 week 5 days, next week 5.5 days
11. WORKING LOCATION
· Kaki Bukit
12. SALARY
· $2800 -$3200 depending on qualification and experience.