ADMINISTRATIVE OPERATION EXCUTIVE

Job Description& Requirements

1. Daily OperationsCoordination – Coordinate and monitor day-to-day administrative and operationalactivities.

2. Purchase OrderManagement – Prepare, process, and track purchase orders for meat, fresh products,packaging, and supplies.

3. SupplierCoordination – Communicate with suppliers regarding prices, orders, deliveryschedules, and product availability.

4. Customer OrderProcessing – Receive, verify, and process customer orders accurately and on time.

5. Inventory Management – Maintain accuraterecords of stock received, issued, transferred, and remaining.

6. Stock Reconciliation – Check physicalstock against system records and report discrepancies.

7. DeliveryCoordination – Coordinate daily delivery schedules with drivers, warehouse staff, andcustomers.

8. DocumentationControl – Prepare and maintain invoices, delivery orders, purchase orders,quotations, and other documents.

9. Fresh ProductTraceability – Maintain records of batch numbers, receiving dates, expiry dates, andproduct movements.

10. Food Safety Records – Maintain required hygiene,temperature, cold-chain, and food-safety documentation.

11. Warehouse Coordination – Work closely withwarehouse teams to ensure correct receiving, storage, picking, and dispatch ofproducts.

12. Supplier Invoice Checking – Verify supplierinvoices against purchase orders and delivery records before submission tofinance.

13. Customer Service Support – Respond tocustomer enquiries and coordinate solutions for order, delivery, or productissues.

14. Sales Support – Assist the sales team withquotations, customer orders, pricing information, and sales documentation.

15. Wastage & Damage Monitoring – Record and reportexpired, damaged, rejected, or wasted products.

16. Daily & Monthly Reporting – Prepareoperational reports covering sales, purchases, inventory, deliveries, andwastage.

17. Data Entry & Record Keeping – Ensure alloperational information is entered accurately into Excel, ERP, or companysystems.

18. Compliance & Audit Support – Maintaindocuments required for company audits, inspections, licenses, and regulatorycompliance.

19. Interdepartmental Coordination – Coordinateeffectively between management, purchasing, sales, warehouse, finance,production, and delivery teams.

20. Management Support – Provide accurate operationalinformation and reports to management and assist with improving efficiency andreducing errors.