Japanese Speaking Senior HR and Administration Manager

[Job ID: 1693201]

Job Summary

Experienced HR professional to lead HR and administration functions, ensure compliance, and support business operations in a manufacturing environment.

Responsibilities

• Manage end-to-end recruitment activities, including sourcing, agency coordination, interviews, offers, onboarding, and orientation.
• Oversee employee lifecycle processes, including transfers, confirmations, performance reviews, and exits.
• Administer employment-related compliance matters and maintain accurate employee records.
• Manage monthly payroll, statutory submissions, leave administration, employee benefits, and tax reporting.
• Support compensation reviews, salary benchmarking, and annual bonus exercises.
• Maintain HR policies, procedures, and employee handbooks in line with Singapore employment regulations.
• Handle employee relations matters, including grievance handling, disciplinary processes, investigations, and offboarding.
• Coordinate performance management activities, KPI reviews, and staff development initiatives.
• Plan, track, and administer employee training and workforce development programs.
• Prepare HR reports, headcount analysis, and manpower cost reporting for management.
• Oversee office administration, facilities management, maintenance activities, and vendor coordination.
• Manage procurement of office supplies and administrative services.
• Support workplace safety, emergency preparedness activities, and compliance-related administration.
• Administer company insurance policies, licences, statutory renewals, and corporate records.
• Coordinate business travel arrangements, visitor management, and company events.
• Monitor budgets and support cost control initiatives for HR and administrative expenditures.

Requirements

[Must to Have]

• At least 5 years of HR experience, including at least 2 years in a managerial capacity overseeing HR operations.
• Strong knowledge of Singapore Employment Act, CPF regulations, IRAS requirements, and employment-related compliance matters.
• Experience managing recruitment, payroll, compensation and benefits, employee relations, and performance management functions.
• Experience preparing HR reports, manpower planning data, and workforce cost analysis.
• Proficiency in Japanese language for liaising with Japanese-speaking stakeholders.

[Good to Have]

• Experience in a manufacturing, factory, or production environment is an added advantage.
• Experience managing facilities, vendors, and general administration functions is an added advantage.
• Experience in a regulated manufacturing environment is an added advantage.

We regret that only shortlisted candidates will be notified. However, all applications will be updated to our resume bank for future opportunities.

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