Project Admin Coordinator

• Up till $2800 basic + Variable Bonus
• Work Location: Woodlands
• Work time: Monday to Friday, 9am to 6pm and Saturday, 9am to 1pm
• Established Singapore-Based Construction and Design & Build Contractor
• Exposure to Residential, Commercial and Industrial Projects
• Hands-On Experience in Project Coordination and Documentation
• Involvement in Procurement, Site Coordination and Project Administration

Job Description

• Maintain and manage project documentation, records, correspondence and document control.

• Coordinate with clients, consultants, contractors, suppliers and internal teams on project matters.

• Arrange project and site meetings, prepare minutes and follow up on outstanding actions.

• Update project schedules, progress trackers, status reports and handover documentation.

• Assist with procurement, quotation comparisons, purchase orders and supplier coordination.

• Coordinate manpower, materials, equipment, deliveries and site requirements.

• Prepare quotations, proposals, invoices and other commercial documents; assist with payment follow-ups and expense tracking.

• Coordinate permit applications, PTW, authority submissions, inspections and compliance documentation.

• Prepare project-related emails, letters, reports and submissions.

• Provide administrative support to the Project Manager and project team, and perform other ad-hoc duties as assigned.

Requirements

• O level & above

• 1 year relevant experience