Administrative Assistant

Administrative Assistant (Administration & HR)

We are looking for a responsible, organised and motivated Administrative Assistant to support our daily office operations and Human Resources (HR) functions. The ideal candidate should be detail-oriented, able to multitask and willing to learn.

Key Responsibilities

Administrative Duties

• Handle general office administration, data entry, filing and document management.

• Prepare quotations, invoices, purchase orders and other business documents.

• Maintain accurate records, spreadsheets and administrative reports.

• Manage emails, phone calls and correspondence with clients and suppliers.

• Coordinate orders, deliveries and other operational matters.

• Assist management with daily administrative tasks and reporting.

Human Resources (HR) Duties

• Assist with recruitment, job advertisements, interview scheduling and candidate coordination.

• Maintain employee records, personal particulars and HR documentation.

• Assist with employee onboarding, employment contracts and staff documentation.

• Monitor staff attendance, leave records and timesheets.

• Assist with work pass applications, renewals and cancellations, where applicable.

• Support payroll preparation and maintain relevant salary and employee records.

• Assist with employee welfare, HR correspondence and other personnel matters.

• Ensure proper filing and confidentiality of employee information.

• Degree or Diploma holders

• Previous experience in administration and HR is an advantage.

• Basic proficiency in Microsoft Word, Excel and email communication.

• Good organisational, communication and interpersonal skills.

• Strong attention to detail and ability to manage multiple tasks.

• Able to work independently and as part of a team.

• Responsible, proactive, trustworthy and willing to learn.