HR & Admin Assistant

About the Role

We are looking for a hands-on HR & Administrative Executive to manage workforce administration, office operations, and company vehicle matters. This role suits someone organized, independent, and comfortable handling compliance-driven HR/work pass processes alongside day-to-day office administration.

Key Responsibilities

● Manage full spectrum of work pass administration — applications, renewals, medical checkups, dormitory arrangements, and agent coordination

● Handle HR administration including PPE issuance, employment letters, payroll, insurance renewals, levy matters, and personnel records

● Oversee general office administration, including equipment upkeep, IT support, supplies, and course registrations

● Manage company vehicle administration, including renewals, records, and insurance claims

● Perform any ad-hoc tasks assigned

Requirements

● Diploma or equivalent in Business Administration, Human Resource Management, or related field

● Minimum 2 years' experience in HR/admin, preferably with exposure to MOM work pass processes (construction or marine sector experience a plus)

● Familiar with MOM portal, work pass application procedures, and related statutory requirements

● Proficient in Microsoft Office; basic IT troubleshooting skills an advantage

● Organized, detail-oriented, and able to manage multiple priorities independently

● Good communication skills; able to liaise with agents, vendors, and government agencies