Admin & Account Executive

An Admin& Accounts Executive handles both general office operations and basic financial book keeping to keep a business running smoothly

CoreResponsibilities

Administrative Duties

• Office Coordination: Manage daily office operations, answer phone calls, greet visitors, and handle internal and external correspondence (emails, mail, and courier services)
• Documentation & Filing: Maintain organized physical and electronic filing systems, update company databases, and manage client or project files.
• Support Tasks: Assist with quotation and purchase order preparation, tender submission, coordinate vendor/client communications, and manage general office supplies.
• HR & Operations Support: Monitor/Track staff attendance/VL, payroll processing, or foreign worker administration such as work permits or passes etc

Accounting& Finance Duties

• Bookkeeping: Record daily financial transactions, journal entries, and expense reports into the accounting system.
• Accounts Payable (AP) & Receivable (AR): Process vendor invoices, issue customer bills and payment reminders, and handle collections.
• Reconciliations: Perform bank reconciliations, supplier reconciliations, and verify transaction accuracy.
• Reporting: Assist with month-end closings, petty cash management, and basic financial or management reports.