Assistant Manager, Legal, Compliance & Corporate Secretariat Dept (HQ)

1. Job Functions

The Assistant Manager, Legal, Compliance & Corporate Secretariat (LCS) will support the Head of Department in overseeing legal, regulatory compliance, corporate governance and secretariat matters for PERTAPIS Education & Welfare Centre (PEWC) and its related entity, PERTAPIS Community Services Limited (PCS).

The role includes reviewing legal and compliance matters, coordinating corporate secretariat functions, supervising departmental deliverables and supporting sound governance practices across the organisation.

Legal Responsibilities

• Review and scrutinise legal documents, including contracts, funding agreements, Memoranda of Understanding (MOUs), Letters of Agreement (LOAs) and other legal instruments to identify material obligations, potential risks and adverse clauses.
• Assist in drafting, reviewing and updating organisational policies, Standard Operating Procedures (SOPs) and governance documents.
• Conduct legal research and monitor relevant legislative and regulatory developments affecting the organisation.
• Provide preliminary legal assessments and recommendations to the Head of Department and management.
• Coordinate with external legal counsel on contractual matters, legal disputes and other assigned legal issues.
• Monitor outstanding legal matters and ensure proper documentation, follow-up and escalation.

Compliance Responsibilities

• Assist in overseeing the implementation and monitoring of regulatory compliance frameworks, organisational policies and internal controls.
• Coordinate compliance reviews, internal audits, inspections and periodic assessments across the organisation and its centres.
• Monitor regulatory requirements, circulars and advisories issued by relevant authorities.
• Identify compliance gaps, assess potential risks and recommend appropriate corrective and preventive actions.
• Assist in conducting internal investigations, fact-finding exercises, interviews and statement-taking, and review investigation reports.
• Prepare and review compliance reports, risk assessments and management updates.
• Monitor the implementation of corrective action plans and closure of audit or compliance findings.
• Support compliance awareness programmes and staff training.

Corporate Secretariat & Governance Responsibilities

• Support corporate secretariat and governance functions for PEWC and PCS, where applicable.
• Coordinate the preparation and circulation of agendas, meeting papers, minutes and resolutions for Board, Executive Committee and sub-committee meetings.
• Assist in organising Annual General Meetings (AGMs), Extraordinary General Meetings (EGMs) and other governance meetings.
• Review meeting minutes, resolutions and governance documents for accuracy, completeness and proper record-keeping.
• Coordinate statutory and regulatory filings, annual submissions, governance declarations and other corporate secretariat requirements.
• Maintain and monitor corporate records, constitutional documents, resolutions, registers and governance-related documentation.
• Track Board and committee decisions, outstanding action items and governance deadlines.
• Liaise with Board members, management, auditors, regulators and the appointed Company Secretary on relevant governance matters.
• Support compliance with applicable constitutional provisions, statutory requirements and corporate governance frameworks.

Supervisory & Departmental Responsibilities

• Assist the Head of Department in supervising and guiding LCS executives across Legal, Compliance and Corporate Secretariat functions.
• Review work prepared by team members to ensure accuracy, completeness and timely submission.
• Allocate and monitor departmental assignments, priorities, deadlines and deliverables.
• Provide guidance, coaching and constructive feedback to support staff development.
• Coordinate with internal departments, senior management, regulators and external stakeholders on assigned matters.
• Support departmental reporting, process improvements, risk management and governance initiatives.
• Deputise for the Head of Department on assigned matters within delegated authority.
• Undertake other related duties assigned by the Head of Department or authorised management.

2. Candidate Requirements

• Bachelor's degree in Law, Legal Studies, Business Administration, Corporate Governance, Compliance, or a related discipline, or an equivalent qualification.
• Relevant professional certifications or training in compliance, corporate governance or corporate secretarial practice would be advantageous.
• Preferably 1–3 years of relevant experience in legal, compliance, corporate governance, corporate secretariat or related functions.
• Candidates with less experience may be considered based on demonstrated competency, professional judgement and leadership potential.
• Experience in the charity, social service or non-profit sector would be advantageous.
• Prior supervisory experience would be advantageous but is not mandatory.
• Good understanding of legal principles, regulatory compliance and corporate governance practices.
• Familiarity with Singapore's regulatory framework, including the Charities Act, Societies Act and Companies Act, AMLA where applicable.
• Ability to review legal documents, identify risks, conduct research and prepare clear recommendations.
• Familiarity with Board and committee administration, governance documentation and corporate secretariat processes.
• Strong analytical, communication, organisational and problem-solving skills.
• Ability to manage competing priorities, work independently and meet deadlines.
• Demonstrated integrity, confidentiality, accountability and sound professional judgement.
• Ability to guide colleagues, coordinate team assignments and demonstrate leadership potential.

3. Working Hours

5 days work

1 Joo Chiat Complex

**Disclaimer: Only shortlisted candidates will be contacted.