Administrative Executive (HR & Operations)

FlexStudio Singapore

· Palais Renaissance, Orchard Road · Full-time, 4-day week.

FlexStudio is hiring a versatile administrative professional with a strong HR background to keep our people, paperwork and accounts running smoothly.

The successful candidate will ensure that the studio's personnel matters, documentation, accounts run smoothly and are kept up to date.

AboutFlex Studio

FlexStudio is a boutique classical Pilates studio on Orchard Road, part of aregional group with studios in Hong Kong, Singapore, Taiwan and Malaysia. The studio offers instruction on Gratz apparatus, teacher training and intensives, and hosts guest educators from overseas. As a small team, we offer a role in which your contribution is clearly visible and your ideas are valued.

Key Responsibilities

People& HR

• Coordinate recruitment from job posting and screening to offer, then onboarding and offboarding

• Prepare and maintain employment contracts, staff records and the staff database

• Prepare and process monthly payroll: salary payments, payslips and CPF submissions

• Manage annual leave, sick leave and holiday requests

• DraftHR documents, company letters and employment references

• Maintain compliant and efficient HR processes, and refine them as the team grows

Finance& Accounts

• Enter accounting data and track payables and receivables

• File and maintain company documents

• Work with our accountants, corporate secretary, banks and vendors

• Coordinate with our regional head office

• Conduct the year-end audit

OperationsSupport

• Source and order studio supplies, and keep an accurate inventory

• Arrange the cleaning team when needed

• Liaise with Building Management on air-con extensions and other studio matters

• Provide studio operations support to the Studio Manager when needed

Administrative Matters

• Plan and arrange the Director's travel, including flights, accommodation and itineraries

• Arrange inbound travel for guest instructors and educators, including visa applications where needed

• Undertake other administrative and operational duties as assigned

Requirements

Musthave

• Minimum2 years of hands-on HR experience, ideally in a small or fast-moving team

• Working knowledge of Singapore HR practice: employment contracts, leave entitlements, payroll, CPF and onboarding/offboarding

• Diploma or degree in HR, business or a related field

• Strong numeracy and attention to detail, including bookkeeping and payroll accuracy

• Proficient in Excel and Google Workspace or Microsoft 365

• Ability to handle payroll and personal data with discretion

KeyAttributes

• Enjoys a varied workload spanning payroll, building management matters and visaapplications.

• Remains composed and organised when priorities change, and re-plans promptly.

• Communicates clearly and follows up proactively.

• Learns new systems quickly.

Remuneration/Working Arrangement

• 4-day work week, Monday to Thursday

• S$3,000 to S$3,300 per month, depending on experience

• The opportunity to take ownership of, and help shape the studio's administrative and HR processes within a small team