Executive, Project & Grant Operations (Public Agency)

We are looking for a detail-oriented candidate with experience in grant administration, project coordination and stakeholder management, who is also proficient in digital tools such as Power BI, Power Automate and SharePoint to support workflow automation and process improvement.

Contract Duration: 6+2 months

Salary: Up to $4,500/month

What to expect

Grant Administration &Project Operations

• Serve as the primary point of contact for project leads on pre-award grant administration matters, including proposal checks, endorsements and submission support.
• Process project variations and change requests, ensuring proper documentation and compliance with institutional policies and funding agency requirements.
• Maintain accurate project records, databases and tracking systems to support effective project lifecycle management.
• Liaise with internal stakeholders to address grant administration queries and facilitate smooth processing of project-related matters.

Digitalisation & ProcessImprovement

• Develop and maintain Power BI dashboards to monitor grant pipelines, proposal statuses and project lifecycle progress.
• Design and implement Power Automate workflows and SharePoint solutions to streamline pre-award and change request processes, reducing manual administrative tasks.
• Explore and leverage AI-enabled tools, including Microsoft 365 Copilot, to enhance operational efficiency and service delivery.
• Prepare user guides, process documentation and knowledge transfer materials to facilitate the ongoing maintenance and adoption of digital solutions.

What we are looking for

• Diploma or Degree in Business Administration, Information Technology, Data Analytics, Computer Science or a related discipline.
• Relevant experience in grant administration, project coordination, operations or administrative support will be an advantage.
• Familiarity with Microsoft Power BI, Power Automate and SharePoint is preferred.
• Experience in developing dashboards, automating workflows or implementing digital process improvements will be advantageous.
• Proficient in Microsoft Office applications, with an interest in exploring AI-enabled productivity tools such as Microsoft 365 Copilot.
• Strong organisational and administrative skills, with good attention to detail and the ability to manage multiple tasks and deadlines.
• Good communication and interpersonal skills, with the ability to liaise effectively with internal stakeholders.
• Resourceful, proactive and adaptable, with an interest in process improvement and digitalisation initiatives.

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Chloe Chew (R1768631)

ScienTec Consulting (ScienTec Personnel) - 11C5781