Accounts & Admin Executive

About the role

We are a dynamic organization operating in the maritime and shipping industry, committed to delivering high-quality ship management services with a focus on operational excellence, safety, and professional integrity.

We are seeking an Accounts cum Admin Executive to join our Finance and Administration team, playing a key role in maintaining accurate financial records while supporting the smooth day-to-day operations of our administrative functions.

Key responsibilities

• Process and reconcile accounts payable and accounts receivable transactions with accuracy and timeliness.

• Prepare and maintain financial records, ledgers, and supporting documentation in compliance with accounting standards and company policies.

• Assist with monthly account reconciliations, identifying and resolving discrepancies.

• Record journal entries and maintain the general ledger with precision.

• Process invoices, purchase orders, and payment vouchers for approval and payment.

• Support the preparation of financial statements and reports for management review.

• Handle administrative duties including data entry, filing, record-keeping, correspondence, and office coordination.

• Liaise with internal departments and external vendors regarding account queries and documentation.

• Assist with bank reconciliations and cash management activities.

• Support the accounts team with month-end and year-end closing procedures.

What we're looking for

• Diploma or Bachelor's degree in Accounting, Finance, or a related field.

• Minimum 1 year of relevant experience in accounts payable, accounts receivable, or general accounting.

• Proficiency in at least one accounting software (e.g. Xero, QuickBooks, or Sage) and Microsoft Office applications, particularly Excel.

• Strong knowledge of accounting principles, practices, and financial reporting standards.

• Excellent numerical accuracy and attention to detail with the ability to work with large volumes of data.

• Good organizational and time management skills with the ability to prioritize multiple tasks.

• Strong communication skills and ability to work effectively within a team.

• Ability to maintain confidentiality and handle sensitive financial information with professionalism.

• Experience in the shipping or maritime industry is advantageous.

What we offer

• Competitive remuneration package commensurate with qualifications and experience

• Structured, professional work environment with opportunities for career progression

• Exposure to experienced professionals in a well-established maritime organization.