Facilities Coordinator (Soft Services)

Facilities Coordinator (Soft Services)

The Facilities Coordinator (Soft Services) will oversee the coordination and management of services which are critical to the overall comfort, cleanliness, productivity and well-being of our Client Singapore offices. The coordinator is responsible to coordinate with external contractors, vendors and

internal stakeholders to ensure a positive and functioning work environment for our employees.

Detailed Work scope

• Timely response to all requests submitted by employees.

• Oversee all cleaning services provided by 3rd party vendor and ensuring highest quality cleanliness standard.

• Stock taking and end-to-end procurement of all office supplies required for office operations,

• including but not limiting to stationery, first-aid kits supply, access cards and office dry pantry items

• Oversee all pantry equipment such as vending machines, coffee, tea machines and water dispensers, to ensure they are working in optimal condition.

• Manage employee’s access cards and access into Office Building, including but not limited to printing of access cards, timely configuration or de-activated of their building access with either

• Facial Recognition or card access via BMO, and providence of accurate office access for employees.

• Manage and coordinate the request for printing business cards and mobile phone contracts.

• Coordination for season parking requests with Building Management Office (BMO) and ensure that the active season parking list is up-to-date and facilitate verification of payments to BMO, if required.

• Coordination for car rentals and transportation arrangements, upon request

• Develop fire safety procedures and spearhead bi-annual fire drill exercise and table-top exercise for safety wardens.

• Maintain up-to-date list of first aiders and support in organizing training sessions for employees with accredited providers.

• Facilitate in the booking of non-bookable manager rooms, when required.

• Develop office best practices in improving office environment and provide communication content for such practices.

• At least 3 years and up of Facilities professional experience

• Strong Facilities knowledge and experience;

• Able to handle manual duties and perform regular facilities inspections;

• Pro-active, independent, able to work with minimal supervision and perform under pressure;

• Knowledge and experience in computer systems, including Microsoft Windows and Office operating systems;

• Excellent verbal and written communication skills in dealing with stakeholders from diverse backgrounds (in English).