Project Executive - Construction (Retail / Commercial Fit Out)

Project Executive - Construction (Retail / Commercial Fit Out)

We are seeking a proactive and detail-oriented Project Executive to join our project management team. In this role, you will work closely with and assist the Project Manager in the day-to-day coordination, documentation, and operational monitoring of commercial and retail renovation fit-out projects from inception to handover.

Key Responsibilities

Project Documentation & Administration

• Prepare, track, and maintain comprehensive project documentation, including work progress reports, site meeting minutes, Requests for Information (RFIs), and method statements.
• Assist in processing variation orders (VOs), material sample submissions, and shop drawing approvals.
• Coordinate permit applications, site access passes, and compliance paperwork required by building managements, landlords, and relevant authorities.

Progress Monitoring & Site Coordination

• Track and monitor on-site work progress against approved schedules, highlighting potential delays or bottlenecks to the Project Manager.
• Coordinate daily site activities with subcontractors, suppliers, and client-appointed vendors to ensure smooth execution.
• Assist in monitoring material deliveries to site to prevent disruptions in workflow.

Quality & Safety Assurance

• Support regular site inspections alongside the Project Manager to ensure workmanship adheres to design specifications and quality standards.
• Help enforce site safety practices, good housekeeping, and compliance with workplace safety and health regulations.

Project Handover

• Compile testing and commissioning (T&C) data, operation and maintenance manuals (OMM), and as-built documentation for final handover.
• Conduct defect inspections, generate snagging lists, and coordinate rectification works.

Requirements

• Minimum 1–2 years of relevant experience in commercial or retail interior fit-out/renovation projects *Note: Construction/engineering experience will not be considered.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and project tracking tools; basic knowledge of AutoCAD is an advantage.
• Familiarity with local building guidelines, mall fit-out criteria, and statutory requirements is a plus.
• Strong organizational, communication, and interpersonal skills.
• Able to work independently on-site and collaboratively within a multi-disciplinary team.