Office Facilities and Administrative Executive

Working hours: 5 day work week with occasional Saturdays / after hours

Location: Raffles Place

Office Facilities and Administrative Executive

About the role

We are seeking a proactive and well-organised Office Facilities and Admin Executive. The role combines day-to-day office support with hands-on workplace coordination, vendor liaison and safety-related arrangements.

Key responsibilities

· Provide day-to-day administrative support, including managing mail and couriers, maintaining records, and monitoring stationery and pantry supplies.

· Coordinate onboarding logistics, including locker assignments and staff pass printing, and cover reception when required.

· Liaise with building management, vendors and contractors on maintenance, repairs and service issues; raise and track requests through to resolution.

· Coordinate building access requirements, permit-to-work applications and air-conditioning extensions.

· Support office moves, seating changes, workplace projects and internal events, including setting up café furniture.

· Maintain a safe and presentable workplace; carry out basic hands-on tasks such as replacing basic lighting when required and safe to do so.

· Coordinate pest control and other general maintenance services, which may occasionally take place after office hours or on weekends.

· Monitor first-aid supplies and coordinate fire warden and first-aider arrangements, emergency preparedness, and servicing of AEDs and fire safety equipment.

· Work with the Office Manager on office initiatives, process improvements and compliance with workplace procedures.

Requirements

· Minimum GCE O-Level, NITEC, Diploma or equivalent.

· 3–5 years of experience in facilities support with office administration or a similar role.

· Good organisational, communication and prioritisation skills, with the ability to work independently and manage competing tasks.

· Proficient in Microsoft Office; experience liaising with vendors, building management or workplace service providers is preferred.

· A dependable, service-oriented and hands-on approach.

· Knowledge of workplace safety or basic procurement is an advantage.

Please submit your updated resume by using the Apply Now Button.

We regret that only shortlisted candidates will be notified.

• Email resume to
• @peopleprofilers.com

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.

• Tel: 69
• 741

http://www.peopleprofilers.com

EA License Number: 02C4944

Registration Number: R1106021

Posting Personnel: Yeoh Xianni Sherry