Facilities Executive

Job Overview

We are seeking a hands-on and proactive Facilities Management & WSH Executive to oversee the company's facilities operations while supporting Workplace Safety & Health (WSH), fire safety and emergency preparedness initiatives.

The successful candidate will be responsible for ensuring that our facilities are well-maintained, operationally efficient and compliant with relevant statutory requirements. This role also involves coordinating workplace safety programmes, fire safety matters and Company Emergency Response Team (CERT) activities.

Key Responsibilities

1. Facilities Management (70%)

• Oversee the day-to-day operations, maintenance and upkeep of office, warehouse and company facilities to ensure a safe, functional and efficient working environment.

• Plan, implement and monitor preventive and corrective maintenance programmes for building systems, equipment and infrastructure.

• Coordinate and supervise vendors and contractors for maintenance, cleaning, pest control, security and other facility-related services.

• Monitor contractor performance, service quality, work schedules and expenditure to ensure timely and cost-effective delivery.

• Manage facility-related budgets, procurement of supplies and equipment, and cost optimisation initiatives.

• Monitor utility consumption and identify opportunities for energy efficiency and cost savings.

• Coordinate office renovation, relocation, upgrading and facility improvement projects.

• Ensure facilities comply with relevant statutory, environmental, health and safety requirements.

• Prepare periodic reports on facility performance, maintenance activities, expenditure and improvement initiatives.

2. Workplace Safety & Health (WSH) and CERT (20%)

• Develop, implement and maintain WSH policies, procedures and programmes in accordance with Singapore's Workplace Safety and Health regulations.

• Conduct workplace inspections, risk assessments and safety audits to identify potential hazards and ensure appropriate control measures are implemented.

• Investigate workplace incidents and accidents, prepare investigation reports and follow up on corrective and preventive actions.

• Organise and conduct safety briefings, toolbox meetings, WSH training and awareness programmes.

• Maintain WSH documentation, risk assessment records, statutory registers and other compliance-related documents.

• Coordinate Company Emergency Response Team (CERT) activities, emergency preparedness exercises and relevant safety training.

• Liaise with relevant authorities, contractors and internal stakeholders on WSH-related matters.

3. Fire Safety Management (10%)

• Support and oversee fire safety management in accordance with Singapore Civil Defence Force (SCDF) requirements and applicable fire safety regulations.

• Develop, implement and review the Fire Emergency Plan (FEP) and emergency response procedures.

• Coordinate fire drills, evacuation exercises and fire safety awareness programmes.

• Conduct regular inspections of fire protection systems, fire exits, emergency equipment and escape routes.

• Coordinate with SCDF, building management and service contractors on fire safety inspections, maintenance and statutory compliance.

• Maintain fire safety records, inspection reports, certificates and relevant statutory documentation.

Qualifications & Requirements

Mandatory Requirements

• Possess a valid WSH Level B Certificate.

• Minimum 3 years of relevant experience in Facilities Management, building operations or facilities maintenance.

• Practical experience in managing facilities, contractors, vendors and maintenance activities.

• Good understanding of workplace safety requirements and risk management.

• Strong coordination, communication and problem-solving skills.

• Proficient in Microsoft Office applications.

Preferred Qualifications

• Fire Safety Manager (FSM) certification or relevant fire safety qualification.

• Experience in managing fire safety programmes and emergency response activities.

• Experience coordinating CERT activities and emergency preparedness exercises.

• Diploma or Degree in Facilities Management, Engineering, Occupational Safety & Health or a related discipline.

• Experience in logistics, warehousing, manufacturing or industrial environments.