Senior/ Corporate Secretarial executive

About the Role

We are looking for a detail-oriented and proactive Corporate Secretary to join our client's corporate services team. The successful candidate will be responsible for managing a portfolio of corporate clients and providing comprehensive corporate secretarial support, ensuring that all statutory and regulatory requirements are met in accordance with the Singapore Companies Act and relevant regulatory guidelines.

This role requires someone with strong organisational skills, good client management abilities and the ability to work independently in a fast-paced professional services environment.

Key Responsibilities

Corporate Secretarial & Statutory Compliance

• Manage a portfolio of corporate clients and handle their full spectrum of corporate secretarial matters.
• Incorporate new companies and manage post-incorporation matters.
• Prepare and maintain statutory registers, minutes, resolutions and other corporate secretarial documents.
• Coordinate and facilitate Annual General Meetings (AGMs), Extraordinary General Meetings (EGMs) and board meetings.
• Prepare and file annual returns and other statutory filings with ACRA.
• Handle changes in company particulars, including appointments and resignations of directors, changes in shareholders, share transfers, allotments and changes in registered office addresses.
• Maintain and update statutory records to ensure compliance with the Singapore Companies Act.
• Monitor statutory deadlines and ensure timely completion of all corporate filings.

Client Relationship Management

• Act as the main point of contact for an assigned portfolio of corporate clients.
• Respond to client enquiries and provide guidance on corporate secretarial and statutory compliance matters.
• Liaise with clients, directors, auditors, lawyers, banks and other external parties when required.
• Build and maintain strong client relationships through responsive and professional service.

Compliance & Administration

• Assist with KYC, due diligence and client onboarding procedures.
• Ensure client records and corporate documents are properly maintained and updated.
• Keep abreast of changes in corporate legislation, ACRA requirements and regulatory developments.
• Support internal compliance reviews and other administrative matters as required.

Requirements

• Diploma or Degree in Business Administration, Accountancy, Law or a related discipline.
• At least 3–8 years of relevant corporate secretarial experience, preferably within a corporate services firm or professional services environment.
• Good knowledge of the Singapore Companies Act and ACRA filing requirements.
• Familiarity with ACRA BizFile and corporate secretarial software.
• Strong written and verbal communication skills.
• Good organisational skills with strong attention to detail.
• Able to manage multiple client portfolios and work independently.
• Proactive, responsible and client-oriented.