Senior Executive, Student Administration

Hosted by the School of Social Sciences, the Master of Science in Applied Gerontology programme provides a holistic and advanced education in the rapidly expanding field of gerontology. It is designed to provide students with in-depth knowledge, skills, and experience to work with older people.

We are looking for a Senior Executive to support the smooth running of the programme. The incumbent will provide good administrative and logistical support to a variety of important tasks, in areas ranging from programme publicity, student admission, academic, financial and graduation matters.

Responsibilities

Programme Publicity

• Update and enhance the website’s information

• Disseminate e-flyers

• Organise Information Sessions for prospective students and other target audiences

• Prepare slide decks for Information Sessions

• Raise Purchase Requests (PR) for catering services, booking of venues via Ariba system

Student Admission

• Process application materials and arrange for interviews

• Prepare admission documents

• Prepare and collate scholarship documents

Academic matters

• Handle course registration matters, leave of absence and conversion of candidature

• Liaise with course coordinators on curriculum matters

• Handle Student Feedback for Teaching

• Provide logistics support for the smooth running of courses

Financial matters

• Prepare information for billing of tuition fees

• Draft appointment letters/letters of invitation for lectures/guest lecturers

• Handle payment requests and honoraria for lecturers/guest lecturers

Event matters

• Support logistical arrangements for student events and industry visits

Graduation matters

• Monitor students’ progress for graduation

• Ensure the students graduate on time

Other Duties

• Support the communication of key School news and events to current and prospective students and the alumni

• Provide administrative support for School-level events and initiatives as assigned

• Assist in any ad hoc matters as required

Requirements

• A recognized degree in any field

• At least 2 years of relevant experience.

• Experience in working at an Institute of Higher Learning would be an advantage

• Excellent interpersonal, communication, and analytical skills

• Strong organizational and problem-solving skills

• Proficient in Microsoft Office (Excel, PowerPoint, Word)

• Meticulous, proactive, and resourceful with a passion to achieve

• Able to work independently as well as in a team to achieve goals

We regret that only shortlisted candidates will be notified.

Hiring Institution: NTU